April 6, 2016

ECHPOA MEETING MINUTES FOR April 6, 2016

The meeting was called to order by President Bryan Murphy at 7:03 p.m.

Copies of the minutes from the previous meeting were on the tables for members to read.  A motion to accept the March minutes was made by Walt Wark and seconded by Tim Bradley.  The motion carried.

Treasurer’s Report was given by Paul Ellis.  Copies of the report were available for review on each table.  Read from Karen Ellis’ notes: “We have finally switched over our Insurance from Scottsdale to Nautilus.  Karen paid the $1,653.15 annual premium and is expecting to get $200-$300 refund from Scottsdale.  Each board member now has personal liability coverage.” Motion to accept the report was made by Tim and seconded by Walt.  The motion carried.

March 2, 2016

Fish Fund                                  $  3,241.57

General Fund                                3,514.78

Checking Account                   $  6,756.35

Income:

Membership Dues                   $      40.00

Fishing Permits

Fish Food Machine

Corral                                         $     190.62

OTHER:

Donations                                                       

Total Income:                          $     230.62

Expenses:

Colorado Natural Gas             $     120.32   February – March gas bill

IREA                                           $       31.50   February – March electric bill

OTHER:

Sundance Premium Finance $     132.15    Payment 5 of 9 for Scottsdale Ins. – last payment

The Ahbe Group                       $  1,653.15   New Nautilus Insurance policy – annual premium

Allen Cook                                 $      38.00   Parts to re-direct furnace condensation drainage

Total Expenses:                       $  1,975.12

April 6, 2016                                                 2016 = 53 members, 42 with fishing permits

Fish Fund                                  $  3,241.57

General Fund                                1,770.28

Checking Account                   $  5,011.85

Activities Report was given by Paul.   Read from Karen’s notes: “New insurance policy states ‘Exclusion – Total Liquor Liability.’   We can not contribute to the intoxication of any person and we can not furnish alcoholic beverages to any person under legal drinking age.

We again spoke with Marcel Flukiger of Aspen Peak Cellars; Tracie Schaefer who is one of our neighbors and is employed by them will be here to ‘work’ our Spring Fling, April 30th, 1-4 pm.  They suggested we get 2 reds, 2 whites and 1 sweet.  We will purchase 2 bottles of each, a total of 10 bottles.  The whites should be chilled.  They will refund money for any bottles not opened.  They also suggested we prepare the following for food pairing with these wines:

  1. Sliced cucumbers with a humus drop
  2. Roast beef deli rolls with horseradish
  3. Asian coleslaw
  4. BBQ meatballs
  5. Chocolate covered almonds

We have also committed to providing pop, water, cheese, crackers, and grapes.  We will also need plates, napkins, tooth picks (for the 5 items listed above), small glasses, bucket for wine waste, cooler and ice to chill drinks, and trash bags.  We will need someone to take care of the bonfire, weather permitting.  We need to get about $225 approved for our Spring Fling expenses.”

Tim is working on getting a link from his PineCam account to the blog to advertise the party.  Bryan suggested sending him a short blurb on the party and he would post it on his Face Book page.  Tim said he would contact Rhonda Marr and see if she had any progress on a Face Book page for ECHPOA to advertise the party.  It was recommended that we email all members with email addresses once or twice more about the party.  Motion to accept the report was made by Walt and seconded by Tim.  The motion carried.

Blog Report was given by Paul.  Read from Karen’s notes: “March was our best month for the past 5 months, but still slightly below our average.  There were 369 hits, 6 new articles, 3 new pictures, and 1 new page.” Motion to accept the report was made by Tim and seconded by Felix Beall.  The motion carried.

Building Report was given by Bryan.  The septic tank has thawed with the help of the tank heater that Bryan purchased.  The plumber said that freezing has probably happened before but not to this extent.  It was pumped yesterday (April 5th) and cost $300.  The condensation line from the furnace was rerouted away from the septic tank by Allen Cook. The tank heater has now been removed until cold weather returns.  The steps we needed to complete were: 1) put a heater in the tank – complete;  2) pump the tank – complete;  3) reroute the drain from the furnace – complete;  4) cover the tank with more dirt – in process.

Bryan has donated track lighting for the kitchen area.  An electrician will need to install, perhaps when we install the electrical outlet for the tank heater on the back porch.  Next winter we will run heat tape on the water spigot that serves the corral because that froze this winter also.

Jeff DeBerry has a person performing community service and he can work on projects at the corral and the association building.  Jeff and Bryan made a list of possible jobs and Paul will type it up and send it out to get it prioritized.

Tim moved to accept the building report.  Paul seconded the motion and the motion carried.

Corral Report was given by Bryan.  There is one less horse in the corral.  The horse that was at the Vet to remove her ovaries and calm it down, returned to its aggressive nature and Bryan had to put it down.  Bryan said that we cannot have an aggressive horse in the corral as stated in the renter’s agreement.  Bryan is continuing to pay rent for the position and looking for a replacement for his horse.

The renters are dividing one of the large pastures to provide 3 areas to rotate the horses more frequently and improve the forage overall.  They will need 10 to 15 “T” posts.  Paul offered to donate 5 posts that were taking up space under his deck.

Paul moved to accept the corral report.  Walt seconded the motion and the motion carried.

Pond Report There was no pond report except that the pond is still frozen.  The new insurance requires that we have Red Cross or USCG approved lifesaving equipment maintained and available at all times around any water recreation area.  Also, we must have NO JUMPING OR DIVING signs posted at all times.  We can add labeling tape to our current signs and will need to purchase the lifesaving equipment.

Old Business There was no old business.

New Business The Bailey Wildfire Preparedness meeting will be held on May 7th, from 9 a.m. to 11:30 a.m.  We should have an article on the blog.  Bryan will attend.

Tim volunteered to put out the monthly meeting signs on the weekend before the meeting and pick them up afterwards for the foreseeable future.  He will need to pick them up when someone with a key is available.  After that he will keep them at his house.

Motion to adjourn the meeting at 7:58 p.m. was made by Paul and seconded by Walt.  The motion carried.

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