December 7, 2016

ECHPOA MEETING MINUTES FOR December 7, 2016

The meeting was brought to order at 7:08 p.m. by board member Paul Ellis.

The previous months minutes were on the tables for members to read and make any corrections. Motion to accept the minutes was made by Karen Ellis and seconded by Walt Wark.  The motion carried.

Treasurer’s Report was given by Karen. Motion to accept the report was made Rhonda Marr and seconded by Al Cook.  The motion carried.

November 2, 2016

Fish Fund                                     $2,945.33

General Fund                                 2,924.32

Checking Account                     $5,869.65

Income:

Membership Dues                      $       0.00

Fishing Permits                           $       0.00

Fish Food Machine                     $     24.50

Corral                                            $    170.86

OTHER:

Report Correction-8/4/2016   $       72.51

Transfer Life Ring/Rope expense from General Fund to Fish Fund

Total Income:                             $    267.87

Expenses:

Colorado Natural Gas                $      72.87         October-November gas bill

IREA                                              $     28.88         October-November electric bill

OTHER:

Report Correction-8/4/2016    $      72.51

Transfer Life Ring/Rope expense from General Fund to Fish Fund

Paul R. Ellis                                  $    114.86

$45 Firewise slash, $69.86 Fishing Badges printer and laminated

Total Expenses:                          $    289.12

December 7, 2016                                          2016=75 members, 62 with fishing permits

Fish Fund                                     $2,827.46

General Fund                                 3,020.94

Checking Account                      $5,848.40

Activity Report was given by Dale Wark. There are no planned events at this time.  Suggestions include combining summer BBQ with a Firewise work day program.  Motion to accept the report was made by Al and seconded by Karen.  The motion carried.

Building Report  There is nothing new to report.  Karen brought up the problem of ice in front of the basement door.  Al will buy a sheet of metal roofing to alleviate the problem.  Motion to accept the report was made by Al and seconded by Karen.  The motion carried.

Corral Report   The current horse owners are hauling water to the corral.  The corral committee is developing methods to store larger amounts of water.  Electricity use at this time is minimal.  We are still looking into a flow meter on the well pump.  Motion to accept report was made by Al and seconded by Karen.  The motion carried.

Pond Report was given by Al. The pond is now frozen and the fish feeder has been removed for the season.  Karen reported $24.50 collected from the feeder.  Paul measured the lake surface as 1.25 acres.  Paul and Karen have been hiking and looking for natural springs to claim for water augmentation.  Motion to accept the report was made by Walt and seconded by Dale.  The motion carried.

Blog report was given by Karen. The blog had 181 hits, 2 articles posted, 1 new picture, and 1 new page added.  Notice was made that this section was omitted from last months meeting minutes by mistake and was determined not to be a vital part of the minutes.  (In October there were 219 hits, 2 articles posted, 1 new picture, and 1 new page added.)  Motion to accept the report was made by Walt and seconded by Al.  The motion carried.

Old Business  Felix Beall found out that the new cluster mailbox was ordered.  On Saturday, November 5th, a group of members hauled slash from the Firewise work days to the collection site.

New Business  The annual Newsletter was discussed.  There has been no progress towards obtaining a Newsletter post card.  The Association by-laws require that the annual financial statement be made available and that the directors of the Association be elected each year.  In past years this information has been sent out in December and ballots collected by the first of February.  We are now also restricted by time.  Because of the lack of community interest, volunteer hours, and the expense to publish and mail the regular annual newsletter, it was decided that Karen would send a mass email to the current 2016 members a short newsletter with the required by-laws information that she has created.  Karen will also post it on the blog and print copies to be placed in the 5 bulletin board brochure boxes.  Paul will work on a obtaining a list of members from 2014 and 2015 that have not yet joined this year and are still living in the community for additional emails.  He will also work on obtaining a list of new property buyers for sending a printed copy to.  Karen will talk to Currin Bradley about posting it on local websites.  Al Cook had been contacted and had agreed to accept nomination; there were no new nominations for Board Members.

Motion to adjourn the meeting at 7:54 p.m. was made by Walt and seconded by Dennis Snipes. The motion carried.

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