ECHPOA MEETING MINUTES FOR March 1, 2017
The meeting was brought to order at 7:15 pm by board member Paul Ellis.
The minutes of the previous meeting were on the tables to review. Motion to accept the minutes was made by Felix Beall and seconded by Ted Stein. The motion carried.
Treasurer’s Report – was given by Karen Ellis. Copies of the report were on the tables to refer to. We currently have 25 paid members, 22 with fishing permits. Last year at this time we had 52 paid members, 42 with fishing permits. There was a short discussion on possible reasons for fewer members and possible solutions. We have also had less monthly income from the corral since last spring with 3 fewer horses being boarded. Karen will need to pay property tax of $1,018.82 and annual property and liability insurance of about $1,600.00 by the beginning of April. This will leave us with only about $600 in the General Fund. Motion to accept the Treasurer’s Report was made by Tim Bradley and seconded by Ted. The motion carried.
February 1, 2017
Fish Fund $3,102.46
General Fund 2,799.67
Checking Account $5,902.13
Membership Dues $ 480.00
Fishing Permits $ 275.00
Fish Food Machine $ 0.00
Corral $ 196.09
Donations $ 15.00
Total Income: $ 966.09
Colorado Natural Gas $ 110.58 January-February gas bill
IREA $ 89.26 January-February electric bill
Total Expenses: $ 199.84
March 1, 2017 2017=25 members, 22 with fishing permits
Fish Fund $3,377.46
General Fund 3,290.92
Checking Account $6,668.38
Activity Report – was given by Karen. There is nothing planned at this time. We hope to have a Community Firewise Kickoff sometime in the spring. Motion to accept the Activity Report was made by Felix and seconded by Ted. The motion carried.
Building Report – was given by Paul. The hoses have been installed on the valves and he hopes to have it mounted and connected to the water storage tanks in the basement on Saturday. This will make it easier for the corral boarders to fill and drain the tanks. The flow meter still needs to be installed on the well pump. Herb Swindler has been contacted several times without response. Tim volunteered his plumbing expertise to help install meter which would save money and also not have to wait for licensed plumber. Tim said it will be important to have no leaks and no back flow. Paul said the meter itself will cost about $55. Paul is waiting to send pictures of these state required improvements to the water commissioner until meter has been installed. Motion to accept the Building Report was made by Karen and seconded by Tim. The motion carried.
Corral Report – was given by Paul. Corral boarders continue to haul water from Bailey in 50 gallon barrels to fill the 2 x 550 gallon water tanks in the basement. Winter weather continues to make this process more difficult. One tank is currently full the second is about 2/3rds full. There are plans to use 3 other smaller tanks as “backup” water storage in the future. These were donated by Mike Felix. Motion to accept the Building Report was made by Ted and seconded by Tim. The motion carried.
Pond Report – was given by Paul. Holes were drilled in ice the first weekend in February, ice was about 18 inches thick, and depth of the water was about 12 feet. Originally the plan was to use an 18 foot vertical pole to help measure the water height changes, with about 6 feet pounded into the pond bottom. However, after more research it was determined that a vertical pole would more than likely be pushed over by wind and ice movements. New plans are being developed to use heavy beams, stakes, and slanted staff gauge instead. Meters to measure pond flow and method to calculate evaporation rate is still being studied. Motion to accept the Pond Report was made by Karen and seconded by Tim. The motion carried.
Blog Report – was given by Karen. There were 284 hits, 2 new articles, 5 pictures added, and 1 new page. Motion to accept the Blog Report was made by Ted and seconded by Felix. The motion carried.
Old Business – Tim mentioned that the ECHPOA Facebook needs to be updated and perhaps that would bring in more members. He will discuss with his wife, Currin. Ted volunteered to look into how to direct Facebook to our Blog.
New Business – Paul announced that we have received notification from Courtney Peterson, Colorado State Forest Service, that we were finally approved for our 2016 Firewise Community recognition status. Two official plaques will be mailed to us that can be posted at the ECHPOA entrance and/or association building. Many thanks to the volunteers that helped make this achievement possible. There are some property insurance companies that offer a discount for being located in a recognized Firewise Community. After receiving the plaques, Karen will post pictures and information on our blog. This is an on-going project which requires annual renewal. Our goal for 2016 was about $1,300 and we reached about $5,000, well over what we needed. Both the hours and the money spent on mitigating properties, listening to speakers, buying and posting reflective address signs were counted. This year we have increased our goal to $1,748. Instead of using just the number of houses in our community, we increased it to the number of properties. Using the Firewise formula this goal was calculated by using 380 properties, multiplied by 2.3 people, multiplied by $2, equals $1,748. With the current hourly rate of $23.50 set by Firewise, that is only about 74.5 total hours between all participants. Paul will contact the Colorado State Forest Service Headquarters in Golden, as suggested by Courtney, to schedule a guest speaker to come and kickoff our 2017 Firewise Community project. Paul will also contact Joe Burgett, Platte Canyon Fire Department, to schedule a date to come and assess properties. ECHPOA paid members will have first priority in getting their properties on his list to assess. Firewise Community work day with BYOL (Bring Your Own Lunch) down at the pond will be scheduled for sometime early summer. Possibly sending out post cards for the kickoff event was discussed. Ted volunteered to advertise in social media and Karen will post on blog when details become available.
Motion to adjourn the meeting was made at 8:35 pm by Tim and seconded by Ted. The motion carried.