February 7, 2018

ECHPOA MEETING MINUTES FOR February 7, 2018

The meeting called to order by President Paul Ellis at 7:09 pm.

Paul introduced Steve Spodyak and Mike Brown who are candidates for Park County Sheriff.  Each had 10 minutes to address the members with their visions and plans for the department and to answer any questions.

Minutes from last month’s meeting were handed out and time was given to look them over.  Karen Ellis announced that copies were emailed to 120 current and past members.  There were no additions or corrections.  Motion to accept the minutes was made by Walt Wark and seconded by Ted Stein.  The motion carried.

Treasurer’s Report – Karen went over the report, announced that postcards were sent in January to all 360 property owners, donations to Save Our Pond increased by $1,793, and membership was about 25 more than this time last year.  There were no questions.  Motion to accept the Treasurer’s Report was made by Helen Cook and seconded by Ron Swift.  The motion carried.

January 3, 2018

Fish Fund                                  $   2,403.22

General Fund                                  4,121.86

Save Our Pond Donations           2,278.00

Checking Account                   $ 8,803.08

Income:

Membership Dues                    $  1,200.00

Fishing Permits                        $      500.00

Fish Food Machine                  $          0.00

Corral                                          $      477.06

OTHER:

Donations-Save Our Pond      $  1,793.00

Building Rental                         $    480.00

Donations-Other                      $     100.00   Towards stackable washer/dryer

Total Income:                           $ 4,550.06

Expenses:

IREA                                            $      177.74   November-December electric bill

IREA                                            $     219.93   December-January electric bill

Colorado Natural Gas               $    189.84   December-January gas bill

OTHER:

Park County Treasurer            $  1,093.26   2017 Property Tax ($1024.76 general, $68.50 pond)

Paul Ellis                                     $    268.22   January postcards and stamps

Total Expenses:                       $  1,948.99

February 7, 2018                                         2018=38 members, 28 with fishing permits

Fish Fund                                   $  2,834.72   ($500 secured for Save Our Pond)

General Fund                                 4,498.43   ($300 secured for Save Our Pond)

Save Our Pond Donations           4,071.00

Checking Account                    $11,404.15

Activities Report – Paul stated that the first activity will be in the spring when ECHPOA continues its work on maintaining Firewise recognition.  An event will be planned to inform the community of the importance of being Firewise.  Work days will also be scheduled.  Motion to accept the Activities Report was made by Ted and seconded by Doug Druliner.  The motion carried.

Building Report – Paul and Karen have received 4 written and 2 verbal plumbing, electrical, and general contractor estimates to remodel the upstairs apartment.  They are currently trying to obtain information and documentation for the general permit application to submit to Park County.  Joe Morris contacted us to let us know he wants to honor his wife, Paula, who passed away in December, by generously donating and installing the 5 storm windows on the main floor upstairs.  This mountain community is made up of amazing people.  There is some minor work needed on the septic system to bring it up to code that can be done by volunteers.  Motion to accept the Building Report was made by Tim Bradley and seconded by Ted.  The motion carried.

Corral Report – Helen and Ron stated that the cold weather has slowed down the ability to spread manure.  The high winds damaged several buildings and repairs were made.  Buying water and filling tanks is hard work especially in the winter, but is working out okay.  Three corral tank heaters are being used.  The corral pays for the electricity used by these heaters.  Patrick McCrary has committed to using, and is paying for one open space.  Motion to accept the Corral Report was made by Ted and seconded by Greg Clarkson.

Pond Report – Paul reported that the ice is 9-11 inches thick and water is still flowing into and out of the pond.  In January Paul and Karen submitted a partnership application to the Platte Canyon Community Partnership Resale Boutique in Bailey, and unfortunately in February we were told it was declined because our pond did not benefit the entire Park County community.  Paul is going to contact them again to see if we can find a remedy to that concern.  Paul is still trying to get partners to satisfy the Park County Board of County Commissioners grant request.  Helen suggested contacting the Department of Wildlife to see if they have grant money or ideas to help us.  Work on 501C3 has hit a snag with the assessor’s office, and we still are trying to locate the necessary paperwork needed to apply.  Motion to accept the Pond Report was made by Karen and seconded by Doug.  The motion carried.

Blog Report – Karen reported there were 431 hits, 4 new articles, 3 pictures and 2 new pages.  The number of hits is higher than average and highest it has been for 8 months.  She felt the January postcard mailing may have prompted the larger number of hits.  A new page was added that lists over 40 people who have donated money and/or sent a support letter to Save Our Pond.   Motion to accept the Blog Report was made by Doug and seconded by Helen.  The motion carried.

Old Business – Karen again reviewed why possible loss assessment for the association should not be a concern to individual property owners.

New Business – Karen was contacted by a member who owns a vacant lot in our community, would like to move here from Arizona while they are building a house, and asked if we knew of anyone that had a house for rent.  A suggestion was made that they could live in a RV while building, it is believed to be for a year, but would need to research Park County Land Use Regulations.

Motion to adjourn the meeting was made at 8:13 pm by Walt and seconded by Ted. The motion carried.