January 2, 2019

ECHPOA MEETING MINUTES for January 2, 2019

The meeting was brought to order by President Paul Ellis at 7:06 pm.

The previous month’s minutes were passed out to be reviewed. There were no corrections or additions.  Motion to accept the minutes was made by Kristin Barber and seconded by Walt Wark.  The motion carried.

Treasurer’s Report – Karen Ellis reported that not all checks had been collected, 3rd loan payment had not been made, and are not reflected in report because of the holidays and meeting was so early in the month.  Annual postcards were mailed to all 364 property owners.  Motion to accept the report was made by Eric Whitcomb and seconded by Kristin.  The motion carried.

December 5, 2018
Fish Fund                                            $  1,586.27
General Fund                                          2,417.24
Save Our Pond Donations                   8,303.00
Checking Account                            $12,306.51

Income:
Membership Dues                             $     240.00
Fishing Permits                                  $     125.00
Fish Food Machine                            $         0.00
Corral                                                   $      212.42
Donations-Save Our Pond               $     310.00
Building Rental                                  $         0.00
Firewise Reflective Address Sign   $        10.00
Total Income:                                    $    897.42

Expenses:
IREA                                                    $     284.08     October-November electric bill
Colorado Natural Gas                      $      143.94     November-December gas bill
Bridge Loan Payment #3 of 10      $         0.00 *   Building Rental income used for payments
Office Depot                                       $     285.24     Postcard printing & 4 rolls of 100 stamps
Total Expenses:                                 $    713.26

January 2, 2019
2018=69 members, 51 with fishing permits
2019=7 members, 6 with fishing permits

Fish Fund                                           $    1,711.27
General Fund                                         2,166.40 **
Save Our Pond Donations                   8,613.00 ***
Checking Account                           $12,490.67

Loan Liability
Balance as of December 5, 2018    $ 5,600.00
Payment #3 of 10                              $         0.00 *
Balance as of January 2, 2019       $ 5,600.00 **

***$5,813 donations from 38 community members, $2,000 from Colorado Division of the Izaak Walton League of America, and $800 secured from ECHPOA Fish Fund=$8,613 Save Our Pond Balance

Activity Report – There are currently no activities planned. Motion to accept the report was made by Kristin and seconded by Walt.  The motion carried.

Building Report – Eric and Kristin have installed a carbon monoxide/smoke detector upstairs. We still need to install one for downstairs and the dryer vent before final building inspection can be approved.  It was decided to get rid of all but two of the wobbly round tables and some old tubing.  It was noted that the downstairs lights had been left on again.  Paul will be looking into motion sensor bulbs to save on electricity usage.  Motion to accept the report was made by Eric and seconded by Kristin.  The motion carried.

Corral Report – We are waiting to hear from the corral boarders on project needs and priorities and will schedule a meeting between the boarders and board of directors as soon as possible. It was agreed that an 8th shelter will be needed before obtaining an 8th horse.  Motion to accept the report was made by Karen and seconded by Walt.  The motion carried.

Pond Report – Lynda James received an email from Mark Beardsley (EcoMetrics) asking if there was an interest within ECHPOA to participate in their Riparian Reconnect project which would create a better habitat for the reintroduction of beaver. If there was an interest, Mark would discuss it with his team next week, and if there was an agreement, the next step would be to schedule a meeting with us to discuss their steps and funding.  It was talked about and decided that there was a strong interest in the reintroduction of beavers to our wetlands.  Chris is maintaining the pond for ice skating.  Thanks Chris.  We will again open the pond to Park County residents. We will discuss a lower rate for the Fire Department and Police Department.  We are also looking into offering fishing access to the Girl Scout Camp.  Motion to accept the report was made by Karen and seconded by Kristin.  The motion carried.

Blog Report – Karen reported that there were 344 hits, 3 new articles, 2 new pictures, and 1 new page.   Motion to accept the report was made by Eric and seconded by Kristin.  The motion carried.

Old Business – The Little Food Pantry for our community has finally been moved to the mailbox cluster area on Miners Way and is up and running. Many thanks to Victoria Brahe for the many hours that it took to make that project happen!  Because the ECHPOA name is on the pantry, Karen will contact our insurance agent to make sure we are covered for any liability that we may encounter.  There was a reminder about the fund raiser on February 2, 2019 at 3:00 p.m. sponsored by Fire Adapted Bailey (FAB) to raise funds for mitigation along wildfire escape routes. It will be held at Tomahawk Ranch.

New Business – There was no new business.

Motion to adjourn the meeting at 7:38 pm was made by Kristin and seconded by Walt. The motion carried.