July 3, 2019

ECHPOA MEETING MINUTES for July 3, 2019

The meeting was brought to order by President Paul Ellis at 7:05 pm.

Minutes from the June 5th meeting were handed out to be reviewed.  There were no additions or corrections.  Motion to accept the minutes was made by Kristin Barber and seconded by Walt Wark.  The motion carried.

Treasurer’s Report – Karen Ellis stated that the Fish Fund was down to $480.00 after paying for the fish delivery on June 13th.  Heather Prewitt verified that the association operates on a “shoe string.”  There was a long discussion between the people in attendance about financial decisions made in the past two years and why.  There was also discussion on ways to bring in more money, several maintenance needs, building rental, community property usage/events and the October deadline to present our progress to the Board of County Commissioners to facilitate approval of our $50,000 grant application.  We have garnered several partners, collected donations, and procured building rental income.  In respect to the time taken for these discussions and the time needed for the rest of the meeting’s agenda, it was suggested we schedule another meeting to address these topics further at a later date.

Activity Report – August 3rd was picked as our next community Firewise mitigation work day.  Volunteers should meet at 9:00 am in front of the association building.   Please bring saws, rakes, etc.  Let Paul know if you know of anyone who needs help with mitigation.  He will post a sign up sheet on the association building bulletin board.  Also, forward any hours you have worked and expenses paid for mitigation on your own property to Paul so that it may be included with our certification application.  A third work day will be scheduled at the August meeting.

Building Report – Thanks goes to Eric Whitcomb for removing large water tanks and concrete slabs from the association property and replacing some of the deck wood at no cost to us.

Pond Report – Liley Fisheries, Inc. delivered our fish on June 13th.  Paul and Karen are working on securing a 3rd donation partner to Save Our Pond.  The Riparian Reconnect and Colorado Open Lands Construction have obtained a $40,000 grant just for restoration of our beaver ponds that were washed away in the floods of September 2013.  They are asking the community to contribute $5,000 cash and 5,000 hours of volunteer work to get this project done.  The project is scheduled to begin in July.  We already have 14 volunteers signed up.  Paul feels that Isaac Walton, a Save Our Pond partner, might give us another donation for this restoration.

Corral Report – Helen Cook stated that they will be moving their three horses at the end of the month. Minor fence repairs have been done but major fencing is needed in the lower pasture along the willows.  She thanked Mike Felix for the donated storage tents to the corral.

Blog Report – The ECHPOA Blog had 275 hits, 1 new article, 2 new pictures, and 1 new page. Number of hits are slightly lower than average.

Old Business – Bailey Day on June 22nd was a success.  Karen and Paul gave 6 fishing passes to the Police Department and 6 to the Fire Department as a thank you for all they do.  This will also help to fulfill our commitment to the County Commissioners by opening our pond up to the public which is intended to help with the approval of our grant application.

New Business – Karen pulled the mailing addresses for all 360 property owners from the Park County Assessor website and is current as of July 1st.  She also created a postcard draft urging membership, donations, and volunteers.  There was a discussion on when it would be best to send them out to our community.

Motion to adjourn the meeting was made at 8:56 pm.

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Below is a link to the ECHPOA Treasurer’s Report ending June 30, 2019.
https://echpoa.files.wordpress.com/2019/07/treasurers-report-june-30-2019.pdf