ECHPOA MEETING MINUTES FOR March 2, 2016
The meeting was called to order by President Bryan Murphy at 7:02 p.m.
Copies of the minutes from the previous meeting were on the tables for members to read. A motion to accept the February minutes was made by Paul Ellis and seconded by Karen Ellis. The motion carried.
Treasurer’s Report was given by Karen Ellis. Items of special interest, including septic tank charges, insurance increase, and snow plowing charges, were noted by Karen. Motion to accept the report was made by Brad Burk and seconded by Chris Carrington. The motion carried.
February 3, 2016
Fish Fund $ 2,991.57
General Fund 4,626.61
Checking Account $ 7,618.18
Membership Dues $ 440.00
Fishing Permits $ 250.00
Fish Food Machine
Corral $ 451.17
Donations $ 100.00
Total Income: $ 1,241.17
Colorado Natural Gas $ 151.19 January – February gas bill
IREA $ 142.14 January – February electric bill
Sundance Premium Finance $ 132.15 Payment 4 of 9 for Scottsdale Insurance
Park County Treasurer $ 1,027.52 2015 Property Taxes
Alan Bowman $ 50.00 Plowing snow at Association Building
Colorado Drainmaster $ 600.00 Septic locate, dig, and thaw
Total Expenses: $ 2,103.00
March 2, 2016 2016 = 52 members, 42 with fishing permits
Fish Fund $ 3,241.57
General Fund 3,514.78
Checking Account $ 6,756.35
Activities Report was given by Karen Ellis. The next activity will be wine tasting with appetizers, held at the pond on April 30th. Marcel Flukiger of Aspen Peak Cellars suggested that the Association purchase the wine prior to the event and pour ourselves. This will simplify the arrangements because Marcel would not have to pull a liquor permit to proceed. He agreed to attend the event and discuss the types of wine made at Aspen Peak, generally what foods these wines are best paired with, activities at Aspen Peak Cellars, and take orders to purchase bottles of wine. The info will be put on the blog. Rhonda Marr offered to put the activity information on a Facebook page. Rhonda noted that this would possibly lead to more interest, more volunteers, and more events. Many thanks to Rhonda for developing another method to connect with the community. Motion to accept the report was made by Paul and seconded by Tim Bradley. The motion carried.
Blog Report was given by Karen. The blog had four new articles, four new pictures, and one new page. There were 304 hits on the blog, more than last month, but less than average which is about 380 per month. Motion to accept the report was made by Brad and seconded by Tim. The motion carried.
Building Report was given by Bryan. The septic tank froze some time shortly after our last Association meeting, backing into the toilets. The plumber said that freezing has probably happened before but not to this extent. He found ice about 8” deep against the outside covers of the tank. The condensation line from the furnace was probably a contributing factor to the frozen tank. The plumber suggested putting in a tank heater to thaw the ice and then having the tank pumped. They cannot pump it until it thaws. Bryan will get the tank heater. The steps we need to complete are: 1) put a heater in the tank; 2) pump the tank; 3) reroute the drain from the furnace; 4) cover the tank with more dirt. Allen Cook offered to take on the tasks of adding the heater and rerouting the drain this weekend. He will begin at about 10:30 on Saturday.
Karen reported the costs for purchasing rain gutters from Home Depot that she received from Mike Felix. The materials would cost a little over $400, would not be seamless, and would be more narrow. Mike Felix suggested that since we would only save $500 and it would take a great deal of work to install, plus the safety factor, we should probably go with Conifer Gutters and get a guarantee. He also suggested heat tape on the north side. After discussion of projects versus budget, Chris suggested that the deck repairs should probably take priority over the gutters and would take a look at the wood rot on Saturday.
The new counter top is in place on the half wall. It still needs to be leveled and attached. A motion to accept the building report was made by Brad and seconded by Tim. The motion carried.
Corral Report was given by Bryan. Bryan reported that one of the “older” stall roofs was flapping in the wind and was fixed “temporarily” by place some large rocks on top. We still need to repair the next three shelters with the worse roofs, as discussed last year.
The old hay barn that has needed repair for a long time is still sagging on one end. It dropped about six inches on the lower end during the past year. There is scaffolding and an I-beam that holds it up. In addition, a portion of the roof is leaking. We need to look into these alternatives: 1) tear it down; 2) cut it up for fire wood; 3) use the wood for a retaining wall on the uphill side; 4) rebuild it for hay storage or stalls. Bryan, Tim, Chris and Allen will look at it on Saturday at 9:30 and see what might be done to either repair it or replace it.
The large pasture needs to be divided into two parts with a fence to allow more areas to rotate the horses through. This will allow longer time for the unused pastures to recover from grazing. Part of this effort will require renting equipment to redirect the water that floods the current pasture for a large part of the year.
Other items include: The red barn is leaking in the back, causing ice problems, and needs repair. There are seven horses on the property and one horse recuperating from surgery with her rent being paid to hold the position until her return. So there are currently no opening in the corral. A new boarding agreement is being reviewed and hopefully will be approved by the board soon. We are switching to annual boarding contracts that must be renewed (signed) by those who board horses each year.
Motion to accept the report was made by Paul and seconded by Brad. The motion carried.
Pond Report was given by Allen. The pond is still frozen. Karen mentioned that the new fish are ordered to arrive in June. Payment will be made when they arrive. Bryan asked if it was possible to decrease the number of fish we purchase in order to save money. There was a discussion about how many fish were in the pond, whether they were being fed so much that it was making them hard to catch, and how to estimate the number. There was also a question about how many fish the pond should hold and how to evaluate how the pond was functioning as a fishing resource. Karen and Paul said they would look at invoices and talk with Liley Fisheries, where we buy our fish, to answer some of these questions. Motion to accept the report was made by Karen and seconded by Tim. The motion carried.
Old Business Karen discussed the desire to find a new insurance company and how the cost would probably be close to what we are paying now. Then, we discussed how we should look into creative ways to increase our income since we have a number of large projects that will need to be completed, ie. the deck, the rain gutters, the updates to the corral, the septic tank charges, etc. Last, Brian reminded us that the fire mitigation effort was still a possibility. We may still get the grant to mitigate any properties that want to participate.
New Business We can pick up free blue light bulbs at the sheriff’s office, Bailey substation, to be placed in our porch lights to honor and support our law enforcement community. The Memorial Services for Corporal Nate Carrigan will be held on March 14th at 11:00 am.
Motion to adjourn the meeting at 8:45 p.m. was made by Tim and seconded by Karen. The motion carried.