May 3, 2017

ECHPOA MEETING MINUTES FOR May 3, 2017

The meeting was brought to order at 7:15 pm by board member Paul Ellis.

Guest speaker, Kevin Cashman of the Platte Canyon Fire Protection District was introduced. He spoke about the upcoming Evacuation Drill to be held in our community on May 20th and answered questions from those in attendance.  This drill will begin around 10:30-11:00 am and last for 30-60 minutes.  There will be police and firemen in the area during this drill.  This will be a 2 tier evacuation, dividing our community into east and west sections, with one half being a level 3 for immediate evacuation to the Deer Creek Elementary School.  Although this is a volunteer drill for our community he stressed the importance of practicing in a calm environment to be prepared for an emergency and being proactive for our own safety.  He stated that it is not a matter of IF there will be a wild fire, but WHEN.  This drill is to learn what works during an emergency and what might need to be improved, but the most important objective is for human life safety. There are 3 levels of evacuation: (1) early evacuation – not mandatory, (2) mandatory – you have maybe 1 hour to leave, (3) imminent danger – immediate, grab a bag, loved ones, and leave.  No one can force you to leave your house, but you will be encouraged to go. Firefighters need to worry about fighting the fire and not use their time to escort humans. When you leave, leave your house unlocked in case they need to take shelter, and a note on the door stating that you are not in the house so that they do not have to take the time to search.  Take care of our neighbors, make arrangements to help the young and elderly that are unable to drive themselves out of the area.  If you have time, turn off your gas.  He then distributed Ready, Set, Go and Code Red flyers and told everyone to sign up on-line for the Reverse 911 calls.

The regular meeting resumed at 8:00 pm.  The minutes of the previous meeting were on the tables to review.  Motion to accept the minutes was made by Tim Bradley and seconded by Ted Stein.  The motion carried.

Treasurer’s Report – was given by Karen Ellis.  Copies of the report and insurance premium allocation were on the tables to refer to.  Karen explained how the property & liability insurance premiums were broken down and that the pond accounted for 41.38% of the total but had always been taken out of the General Fund and not the Fish Fund.  Motion to transfer $684 (41.38% of $1,653.15) for this year’s portion of the premium from the Fish Fund to the General Fund, and then reviewed again annually was made by Ted and seconded by Doug Druliner.  The motion carried.  It was noted that 1 bag of floating fish food had been purchased to hold us over until the June delivery.  We have already collected $8 from the fish food machine that will help off set this expense.  Motion to accept the Treasurer’s Report was made by Stan Willman and seconded by Jeff DeBerry.  The motion carried.

April 5, 2017

Fish Fund                              $3,477.46

General Fund                            1,115.77

Checking Account              $4,593.23

Income:

Membership Dues               $  360.00

Fishing Permits                    $   175.00

Fish Food Machine              $      8.00

Corral                                     $  202.00

OTHER:

Donations                              $    35.00

Address Signs                       $    20.00       Bowman, Dulac

Total Income:                      $ 800.00

Expenses:

Colorado Natural Gas         $     76.87        March-April gas bill

IREA                                       $    67.45        March-April electric bill

OTHER:

Alan Bowman                       $  240.00       Spread manure 3/17, snow removal 3/29

Paul Ellis                               $     54.34        1 bag of floating fish food until June delivery

Total Expenses:                   $ 438.66

May 3, 2017                                                2017=42 members, 33 with fishing permits

Fish Fund                              $3,606.12

General Fund                          1,348.45

Checking Account              $4,954.57

Activity Report – was given by Paul.  Our next Firewise Community Work Day will be on Saturday, May 13th.  We will meet in the ECHPOA building at 9:00 am and develop a plan of action to help our neighbors. BYOL (Bring Your Own Lunch), we will break at noon, and continue after lunch if necessary.  Please let us know if you need help and come if you can volunteer to help.  Motion to accept the Activity Report was made by Tim and seconded by Allen Cook.  The motion carried.

Building Report – was given by Felix.  Felix mentioned that he could install the track lighting that is in the basement (donated by Bryan Murphy) into the ceiling of the kitchen. However, Felix would have to move scaffolding into the kitchen first.  For members not present during the last month’s meeting, Paul described the water system made up of two 550 gallon tanks with a pump and valves that was installed to store water for the horse corral.  Paul also described the flow meter installed by Tim Bradley that was required by the Water Commissioner, Tim Buckley.  Motion to accept the Building Report was made by Walt Wark and seconded by Jeff.  The motion carried.

Corral Report – was given by Jeff.  Jeff reports:  (1) We are still hauling water, and he can fill one of the 550 gallon tanks by making 5 and ½ trips at 100 gallons (two 55 gallon plastic drums) each trip.  The water is being acquired in Bailey from the Bailey Water and Sanitation District at the public spigot.  Jeff purchases water at $0.25 per 10 gallons.  No receipt is given because cash is put into a water dispensing machine.  Each trip for 100 gallons of water costs about $3.75 to $4.00 for diesel fuel to haul the water as well as $2.50 for water itself.  Jeff said it currently takes about one trip a week to keep up with the water needs for the five horses.  At some point – when the weather warms up and the horses need more water, and when we have more than 5 horses – it will be difficult to keep up.  At that time, Foothills Water could deliver 1,000 gallons each trip but at a cost of $100.  That would be about 1 1/2 times the cost of hauling our own water, but without the time and effort involved.  We are working on getting a 275 gallon tank for Jeff to haul almost 3 times the water per trip.  (2) Composted manure was spread by Alan Bowman early last month and the grass is already growing through.  (3) Roof leaking projects still need to be completed for some shelters and hay barn.  Motion to accept the Corral Report was made by Ted and seconded by Walt.  The motion carried.

Pond Report – was given by Allen.  Fish will be delivered in June.  People are fishing. Motion to accept the Pond Report was made by Tim and seconded by Stan.  The motion carried.

Blog Report – was given by Karen. There were 450 hits, 9 new articles, 13 pictures added, and 1 new page.  It was the 3rd highest number of hits since November 2015, could be due to the increase of new articles posted for the month.  Motion to accept the Blog Report was made by Ted and seconded by Jeff.  The motion carried.

Old Business – The 2 official Firewise Community signs to be posted at the ECHPOA entrance and at the association building have not been received yet.  Karen has asked our insurance company if they offer a discount because of our new Firewise status and is still waiting to hear back from them.

New Business – Joe Burgett, Platte Canyon Fire Department, came out and assessed 5 properties on Sunday, April 23rd.  It was a good day and all participants learned more about fire mitigation.  Karen will be ordering new Firewise Reflective Address signs on May 15th.  Anyone interested in obtaining a sign for their property should send their information and $10 for each sign to ECHPOA.  Ted Stein announced that he would be meeting with Jeff Ravage, North Fork Watershed Coordinator, Coalition for the Upper South Platte, to perform a wetland assessment and possible beaver relocation for the ECHPOA community property at 4:30 pm on Saturday, May 6th.  Lynda James stated that Tim Buckley, Colorado State Water Commissioner, would also be present.  Tim Bradley volunteered to also be present as a board member to unlock the basement door should they need to see the corral water storage system.  Jeff announced the Harris Park Shooting Range meeting to be held in the ECHPOA building on Friday, May 12th, at 5 pm.  Brian Banks, US Forest Service, will be the guest speaker to discuss community concerns about the shooting range.

Motion to adjourn the meeting was made at 8:43 pm by Doug and seconded by Walt.  The motion carried.

A short board meeting was held after the regular meeting to establish officers for 2017. Paul Ellis accepted the office of President and Corral Representative, Allen Cook accepted the office of Vice President and Pond Manager, Karen Ellis accepted the office of Secretary / Treasurer and Blog Administrator.  Bryan Murphy will be moving out of the community in June.  Tim Bradley and Dale Wark accepted board member positions, while Felix Beall elected to continue serving as an alternate.  Dale Wark will continue to help Karen with Secretary responsibilities and activities planning.  Felix Beall will continue to be Building Manager when needed and available.

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