November 1, 2017

ECHPOA MEETING MINUTES FOR November 1, 2017

The meeting was called to order at 7:03 pm by President Paul Ellis.

Karen Ellis introduced Erica Diana, our insurance broker.  She spoke about Loss Assessment and situations that concern a few community members.  She explained our liability coverage and policy protections.  She is offering discounted rates to ECHPOA community members.  She answered questions and left business cards** for anyone that has additional questions.

The previous month’s minutes were handed out to read over.  No additions or corrections.  Motion to accept the minutes was made by Lynda James and seconded by Tim Bradley.  The motion carried.

Treasurer’s Report   Karen reported that last month’s Save Our Pond Donation money was pulled out of the Fish Fund to make a separate line item.  Motion to accept the report was made by Doug Druliner and seconded by Greg Clarkson.  The motion carried.

October 4, 2017

Fish Fund                                         $2,504.26         ($2,754.26-$250.00 donation=$2,504.26)

General Fund                                     3,047.22

Save Our Pond Donations                 250.00

Checking Account                         $5,801.48

Income:

Membership Dues                          $    134.00

Fishing Permits                               $      33.00

Fish Food Machine                         $        7.75

Corral                                                 $   330.00

OTHER:

Donations-Save Our Pond            $   998.00

Building Rental                               $    301.00

Total Income:                                 $ 1,803.75

Expenses:

Colorado Natural Gas                    $    139.65         September-October gas bill

IREA                                                  $    101.61          September-October electric bill

OTHER:

Dale Wark                                         $    121.04         Postcard stamps, printing donated by Dale

Total Expenses:                              $   362.30

November 1, 2017                                                  2017=71 members, 59 with fishing permits

Fish Fund                                         $ 2,545.01         ($500 secured for Save Our Pond)

General Fund                                     3,449.92         ($300 secured for Save Our Pond)

Save Our Pond Donations               1,248.00

Checking Account                         $ 7,242.93

Activity Report   There are no activities presently scheduled.  May 2018 will see the Firewise committee springing into action.  Karen placed on the blog that we had been recognized as a Firewise Community in 2017.  A request was made to add the official letter or email to the blog for possible insurance discount documentation.  Suggestion was made that the Firewise work schedule start with a Pot Luck luncheon.  Motion to accept the report was made by Karen and seconded by Ed Montgomery.  The motion carried.

Building Report   We currently have a renter paying $300.00 a month plus utilities.  When a shower and closet are installed upstairs the monthly rate will increase.  A half bathroom will be installed in the basement for the corral people.  We will begin holding monthly meetings downstairs soon.  Motion to accept the report was made by Greg and seconded by Walt Wark.  The motion carried.

Corral Report   We have openings for two horses.  The high winds earlier in the week did some damage to a couple of shelters.  The horses were moved around for safety.  Jeff DeBerry and Ron Swift will work on repairs this weekend.  Motion to accept the report was made by Karen and seconded by Tim.  The motion carried.

Pond Report   The dock will be pulled from the pond Saturday morning about 9:00 am. Need volunteers to help.  Al Cook will remove the fish feeder for the season.  There was some discussion about the health of the fish.  A motion to purchase a second life ring, rope, and hook for $70 to $90 was made by Karen and seconded by Tim.  The motion carried.  Motion to accept the report was made by Ed and seconded by Doug.  The motion carried.

Blog Report   Karen reported there were 373 hits, slightly above average.  There were 21 new pictures, 1 new page, and 8 new articles.  Motion to accept the report was made by Ted Stein and seconded by Ed.  The motion carried.

Old Business   Postcards were mailed to all 360 Elk Creek Highlands / Meadows property owners. It included information about saving our pond and announcing the November 1st meeting.  We had 5 returned as unable to forward.  Paul and Tim presented the grant application for water augmentation to the Park County Land and Water Trust Fund Board earlier today.  They felt good about the positive feedback, even though the amount recommend fell short of the project total.  A $50,000.00 grant will be forwarded to the county commissioners for approval with the recommendation that we partner with other organizations to help fund the grant within 2 years.  Paul said he will contact Trout Unlimited, Izaak Walton League of America, and others.  We are also working towards obtaining more cash donations before the presentation to the county commissioners as this would help to increase our chances of getting grant approval.  Ed made a motion to approve all Park County residents have access to our pond after buying an annual permit which includes two fishing badges for $100.00, to be reviewed at the end of the year. After a discussion of how small the pond is and limited space for casting, it was agreed that we should not sell more than 200 permits.  Parking concerns were also discussed.  ECHPOA members with fishing badges will still pay $65.00.  The motion was restated to approve all Park County residents have access to our pond after buying an annual permit which included two fishing badges for $100.00, limited to 200 permits, and reviewed at the end of the year.  Lynda amended the motion that all money collected from Park County residents go to acquiring augmentation water and maintaining the pond.  Tim seconded the motion.  Motion carried.

New Business   Ed went to the county office to discuss obtain a 501C3 status for the association.  This would help eliminate our property taxes and save us about $1,000 a year.  He was not able to get much information but will continue to work on it.

Motion to adjourn the meeting at 8:40 pm was made by Doug and seconded by Sarah Bowman.  The motion carried.

*ECHPOA Board unanimously approved meeting minutes November 4, 2017

** Erica Diana

Insurance Specialist

Advantage Insurance Solutions, Corp.

4380 S. Syracuse St. Ste. 308

Denver, CO 80237

Phone: 720-221-8168

Fax: 720-221-6787

erica@teamais.net