November 7, 2018

ECHPOA MEETING MINUTES FOR November 7, 2018

The meeting was brought to order by President Paul Ellis at 7:00 pm.

The previous month’s minutes were handed out to be reviewed.  There were no additions or corrections.  Motion to accept the minutes was made by Tim Bradley and seconded by Karen Ellis.  The motion carried.

Treasurer’s Report – Karen explained that during the first week of November additional income was deposited and more expenses were paid which were then recorded in this month’s report.  The first $700.00 payment was made on the bridge loan.  There were no donations received to Save Our Pond fund.   Motion to accept the report was made by Kristin Barber and seconded by Tim.  The motion carried.

October 3, 2018
Fish Fund                                     $   1,563.27
General Fund                                    4,214.42
($4,012.15 General+$202.27 Remodel=$4,214.42)
Save Our Pond Donations             8,303.00
Checking Account                     $14,080.69

Income:
Membership Dues                      $          0.00
Fishing Permits                           $          0.00
Fish Food Machine                     $        23.00
Corral                                            $      689.95
Donations-Save Our Pond        $          0.00
Building Rental                           $  1,000.00
Firewise Sign                               $        10.00
Total Income:                             $   1,722.95

Expenses:
IREA                                             $         99.26      August-September electric bill
IREA                                             $        194.54      September-October electric bill
Colorado Natural Gas                $         85.66      September-October gas bill
Bridge Loan Payment #1 of 10 $      700.00 *   Building Rental income used for payments
Alyia Carter                                  $       785.55      Remaining texture and painting
Sunrise Handyman Services    $      620.00      Exhaust fan, sink light, kitchen track lights
Paul R. Ellis                                 $       624.81      Lock/keys, Firewise lunch, steel roof panels
Total Expenses:                         $   3,109.82

November 7, 2018                                                2018=69 members, 51 with fishing permits
Fish Fund                                    $     1,586.27
General Fund                                    2,804.55 **
Save Our Pond Donations             8,303.00 ***
Checking Account                     $12,693.82

Loan Liability
Original Bridge Loan                  $ 7,000.00
Payment #1 of 10                         $     700.00 *
Balance as of Nov. 7, 2018       $ 6,300.00 **

***$5,503 donations from 38 community members, $2,000 from Colorado Division of the Izaak Walton League of America, and $800 secured from ECHPOA Fish Fund=$8,303 Save Our Pond Balance

Activity Report – Paul announced that the Community Firewise Work Day had 11 volunteers for 5 hours.  IREA has been trimming trees in the area.  Paul will call to see if we can also include their hours in our Firewise recognition application.  Several members attended the November 3rd meeting to kick off the Community Wildfire Protection Plan where a lot of good information was shared.  The Fire Adaptive Bailey is also raising money to mitigate Highway 43 and 47.  Motion to accept the report was made by Karen and seconded by Kristin.  The motion carried.

Building Report – Kristin reported that the remodel to the upstairs apartment is complete, both electrical and plumbing final inspections have been approved, now just waiting for final building inspection to be done.  The next major building maintenance expense will be rain gutters to limit ice buildup on deck and basement door.  The association also wants volunteers to install foam insulation in three remaining basement windows, paint the cinderblock basement walls, and install a toilet and sink in the basement.  Motion to accept the report was made by Walt Wark and seconded by Tim.  The motion carried.

Corral Report – There are still eight horses and all is going well.  Motion to accept the report was made by Karen and seconded by Tim.  The motion carried.

Pond Report – Paul thanked the people who helped pull out the dock.  It was very difficult due to very low water level.  The pond is still down 42-43 inches but up almost a foot from September.  There was some discussion of attaching the barrels under the dock with a strapping system.  Motion to accept the report was made by Ed Montgomery and seconded by Tim.  The motion carried.

Blog Report – Karen reported that blog hits are usually lower in October due to the start of school and property sales slow down.  This October was well below the 340 average hits.  There were 209 hits, 6 articles, 25 pictures (Community Firewise Work Day) and 1 new page added this month.  Motion to accept the report was made by Kristin and seconded by Ed.  The motion carried.

Old Business – The food pantry by the mailboxes on Miners Way is still an ongoing project.

New Business – Member Sarah Bowman had asked if ECHPOA could make a donation towards the greenhouse project at the elementary school.  There was a discussion about the need to pay off the remodeling bridge loan before it would be appropriate to make a donation.  It was then agreed that Karen would send an email blast to members with all the information from Sarah so they can make private donations if they choose.

It was decided to go with an annual postcard again this year which saves about $400.00 in cost over a Newsletter.  Ed suggested sending the postcard January 2nd instead of in December to eliminate competition with the Holiday.  Nominations for officers and board members will again be accepted at the December meeting.

The idea of having a small dumpster at the association building was again discussed.  A community dumpster was discouraged.  It will be further discussed amongst a smaller group of corral boarders and building renters.

Several members attended the Halloween event at Tomahawk Ranch and declared it awesome.

Motion to adjourn the meeting was made at 8:16 pm by Ed and seconded by Tim.  The motion carried.