October 3, 2018

ECHPOA MEETING MINUTES FOR October 3, 2018

The meeting was called to order by President Paul Ellis at 7:05 pm.

Paul introduced two guest speakers and gave each about 20 minutes to present and answer questions. The first speaker was April Dawn Knudson, who is running unaffiliated for Park County Commissioner followed by Joe Burgett, who is the Platte Canyon Fire Chief.  Both were informative and handled all questions.

The previous month’s minutes were handed out to be reviewed. There were no additions or corrections.  Motion to accept the minutes was made by Ed Montgomery and seconded by Tim Bradley.  The motion carried.

Treasurer’s Report – Karen Ellis reported that the bathroom remodel is almost done. Still waiting for exhaust fan and light fixtures to be installed.  The remodel went over budget due to building code upgrades and problems encountered during the process.  Because we need funds to pay first quarter 2019 taxes and insurance, and we can not use any of the pond donations, a bridge loan has been secured from a local resident who wishes to be kept anonymous.  The loan will be interest free if paid back in ten months.  The new rent rate of $700.00 plus utilities will make that possible.  The new rate starts November 1st.  We also have to think about money needed for the yearly newsletter or postcard to be mailed in December.  Motion to accept the report was made by Walt Wark and seconded by Tim.  The motion carried.

September 1, 2018
Fish Fund                                       $  1,538.27
General Fund                                     3,678.19
Building Remodel                           -1,582.00
Save Our Pond Donations              8,243.00
Checking Account                        $11,877.46

Income:
Membership Dues                         $      80.00
Fishing Permits                             $       25.00
Fish Food Machine                       $         0.00
Corral                                               $    350.00
Donations-Save Our Pond           $      60.00
Building Rental                              $    400.00
Remodeling Bridge Loan             $ 7,000.00 *
Total Income:                                 $ 7,915.00

Expenses:
IREA                                                 $       52.36       July-August electric bill
Colorado Natural Gas                   $       43.68       August-September gas bill
Tesla Global Solutions                  $ 2,525.00
(Balance of electric panel replacement, rewiring bathrooms, added circuits for washer/dryer, added outside outlet-east side of building)

Sunrise Handyman Services        $ 3,090.73
(Balance of shower wall replacement, re-leveling shower pan, tile shower walls, shower floor, & laundry closet floor, glass shower stall, shower fixtures, 3 door jam/trim 2 with doors hung, 5 window jam/trim, baseboards)

Total Expenses:                              $ 5,711.77

October 3, 2018                                                     2018=69 members, 51 with fishing permits
Fish Fund                                         $  1,563.27
General Fund                                       4,012.15
Building Remodel                                 202.27 **
Save Our Pond Donati                     8,303.00 ***
Checking Account                       $14,080.69

*Bridge Loan was obtained to be able to pay contractors to finally complete bathroom remodel project after 7 long months. This will be listed as a Liability on next month’s report and monthly rental income will be used to pay lender until zero balance. Lender consists of community members who wish to remain anonymous.

**Building Remodel will no longer be shown as separate fund as the bathroom remodel has basically been completed.  We still need 2 light fixtures & ceiling fan installed, and touch up paint. Balance of this fund will be transferred to the General Fund on next month’s report and any future building maintenance will be taken out of the General Fund.

$3,850 rental income – $10,647.73 remodel expense = ($6,797.73)
+ $7,000 loan = $202.27 Building Remodel Balance

Total Income = $3,850
October 2017-September 2018=12 months x $300
Pre-paid October 2018=$100
Sold washer/dryer=$150

Total Expenses = $10,647.73
$102 – Building Permit
$5 – Permit Notary
$1,575 – Plumbing – Herb Swindler
$3,525 – Electric – Simon Lawson
$1,200 – General Contractor – Jasen Nelson
$350 – General Contractor – Alyia Carter
$3,890.73 – General Contractor – Andrew Lako

***$5,503 donations from 38 community members, $2,000 from Colorado Division of the Izaak Walton League of America, and $800 secured from ECHPOA Fish Fund=$8,303 Save Our Pond Balance.

Activity Report – Saturday, October 13th will be the next Firewise Community Work Day beginning at 9:00 am. Volunteers should meet in the basement of the ECHPOA building.  We have several requests for help.  Paul will check on slash collection.  Motion to accept the report was made by Tim and seconded by Greg Clarkson.  The motion carried.

Building Report – Paul has donated several gallons of white paint and would like volunteers to paint the basement cinder block walls. An email blast will be sent out.  Motion to accept the report was made by Sharon Alfers and seconded by Walt.  The motion carried.

Corral Report – Steel panels on the roof have been replaced on stalls damaged by recent high winds. The horse owners continue to get water from Bailey.  There are now enough horse trailers to move all of them in case of wildfire.  Motion to accept the report was made by Tim and seconded by Ed.  The motion carried.

Pond Report – The pond is 53 inches below full capacity. Church Creek is extremely low, but running.  The dock still needs to be pulled out and moved.  We are still looking into getting an aerator to keep the water moving and oxygenated.  At least one would be placed 15 feet from the shore for fire hose access through the ice in the winter and away from the skating area.  Motion to accept the report was made by Sharon and seconded by Tim. The motion carried.

Blog Report – There were 237 hits, 2 new articles, 1 new picture and 1 new page. The number of hits is slightly lower than average, but September is historically lower.   Motion to accept the report was made by Ed and seconded by Greg.  The motion carried.

Old Business – The community food pantry box by the mailboxes on Miners way is almost ready to be put into operation.

New Business – IREA will be trimming trees in our area. The idea of a two yard dumpster at the association building was brought up and will be discussed further later.

Motion to adjourn the meeting was made by Greg and seconded by Tim at 8:28 pm. The motion carried.