ECHPOA MEETING MINUTES FOR October 4, 2017
The meeting was called to order by President Paul Ellis at 7:03 pm.
The minutes from the September 6th meeting were on the tables to look over. There were no additions or corrections. Motion to accept the minutes was made by Walt Wark and seconded by Tim Bradley. The motion carried.
Treasurer’s Report – Karen Ellis discussed our renter and her current agreement rate. Adding a shower to the bathrooms upstairs would allow a rate increase. We also discussed the possibility of adding a half bathroom in the basement for the corral people. Al Cook will get prices for the grinder toilet, shower stall and faucets. Motion to accept the report was made by Al and seconded by Ed Montgomery. The motion carried.
September 6, 2017
Fish Fund $2,348.26
General Fund 2,607.93
Checking Account $4,956.19
Membership Dues $ 195.00
Fishing Permits $ 125.00
Fish Food Machine $ 31.00
Corral $ 385.00
Donations-Save Our Pond $ 250.00
Building Rental $ 120.00
Total Income: $1,106.00
Colorado Natural Gas $ 67.09 August-September gas bill
IREA $ 91.62 August-September electric bill
Jeff DeBerry $ 102.00 Metal sheets for shelter roofs
Total Expenses: $ 260.71
October 4, 2017 2017=67 members, 57 with fishing permits
Fish Fund $2,754.26
General Fund 3,047.22
Checking Account $5,801.48
Activity Report – There are no scheduled activities. The Firewise work committee will begin in May 2018. Motion to accept the report was made by Tim and seconded by Karen. The motion carried.
Building Report – Kristin Barber has redecorated both bathrooms and they look nice. She has also added blinds to the windows for privacy. Her rental agreement includes minor repairs that need to be done in the building. In addition to paying for utilities, Kristin has agreed to begin paying rent beginning October 1st. Motion to accept the report was made by Karen and seconded by Tim. The motion carried.
Corral Report – Bryan Murphy has moved his horses so we now have 2 openings. We will keep the same fee for members ($50.00) and non-members ($125.00). The third shed roof to be replaced this year has been completed. This makes a total of 6 sheds that have been repaired in the past 2 years. There are still 3 sheds that have had no recent roof repairs. The large hay barn is still sinking and will need to be replaced, but will have to wait until one spring; it is currently full for winter hay feeding. Motion to accept the report was made by Walt and seconded by Al. The motion carried.
Pond Report – Al reported that someone tried to break into the fish feeder. The pond is full. The dock will be pulled once ice starts to form. A “Save Our Pond” committee was formed and has begun to write a grant application that will be submitted to the Park County Land and Water Trust Fund. The grant would be for water augmentation and water measurement equipment. The grant amount includes the cost of weirs, staff gauge, yearly fee and two acre feet of water among other things. The grant proposal is due October 20, 2017. The grant committee has already started the writing process by contacting people to be partners and provide letters of support. The proposal would require a 15 minute power point presentation to the Board. Motion to accept the report was made by Al and seconded by Karen. The motion carried.
Blog Report – Karen reported there were 308 hits, 1 new article, 0 pictures, and 1 new page. This is less than average, but about normal for September. Motion to accept the report was made by Al and seconded by Walt. The motion carried.
Old Business – There was no old business to discuss.
New Business – Karen reported it took about 15 hours to generate address labels for all property owners of Elk Creek Highlands/Meadows. Postcards to announce “Save Our Pond” efforts will be created and sent as soon as possible. She also created revised membership brochures for the bulletin board boxes. Our insurance agent will speak at the November meeting. Rhonda added we should include a clothes closet with the bathroom renovations for the association building.
Motion to adjourn the meeting was made at 8:21 pm by Karen and seconded by Tim. The motion carried.