October 5, 2016

ECHPOA MEETING MINUTES FOR October 5, 2016

The meeting was called to order at 7:00 p.m. by Board Member Paul Ellis. Minutes of the previous meeting were on the tables.  There were two corrections to minutes of September 7, 2016. The first was an explanation on the treasurer’s report about income/profit, and Karen Ellis asked to have the word “profit” replaced with “income” in the sentence about the fish food dispenser.  The second was the 2017 Newsletter discussion, and Karen asked that it be added to the New Business section.  Volunteers are needed to pull together the newsletter as Karen declined to be responsible for it this year.  There was some discussion on how it would affect our membership if it was not published, what is required by our By-Laws, and possible options to make the Board Member ballot and the annual financial report available to the community.  Motion to accept the report as corrected was made by Mike Felix and seconded by Walt Wark.  The motion carried.

Treasurer’s Report was given by Karen. Motion to accept the report was made by Mike and seconded by Dale Wark. The motion carried.

September 7, 2016

Fish Fund                                $2,876.23

General Fund                            2,538.62

Checking Account                 $5,414.85

Income:

Membership Dues                  $    40.00

Fishing Permits                      $     25.00

Fish Food Machine                $     44.10

Corral                                        $  230.00

OTHER:

Service Fee Refund                $       6.50

Address Signs                          $    50.00         Cook, Felix, Stein, Ulrich

Donations                                                   

Total Income:                         $  395.60

Expenses:

Colorado Natural Gas            $     42.01         July – September gas bill

IREA                                          $     25.47         July – September electric bill

OTHER:

Service Fee                               $      6.50

Paul R. Ellis                              $    10.00         POA Annual Name Registration with state

Total Expenses:                      $    83.98

October 5, 2016                                             2016=75 members, 62 with fishing permits

Fish Fund                                $2,945.33

General Fund                             2,781.14

Checking Account                  $5,726.47

Activity Report was given by Dale. Since attendance at all functions has been very low it was recommended to go with only one event next year.  It will be a summer potluck BBQ, with the date to be decided later.  Karen suggested an additional community event like a trash cleanup day on 47 with BYO sack lunches.  Motion to accept the report was made by Mike, seconded by Karen.  The motion carried.

Blog Report Karen reported 187 hits, 5 new articles, 7 pictures, and 2 new pages.  This shows a typical trend for hits to slow down in the fall.  Motion to accept report was made by Walt, seconded by Felix Beall.  The motion carried.

Building Report Felix reported that the community service work has not been done. Motion to accept the report was made by Karen, seconded by Al Cook.  The motion carried.

Corral Report The corral still has two openings, with Jeff DeBerry bringing in a second horse.  Motion to accept the report was made by Mike, seconded by Walt.  The motion carried.

Pond Report  Al reported there is approximately 5 weeks of fish food left.  The water level is dropping.  Number of fish is way down.  The dock will be pulled out on Sunday at 9:30 a.m.  He will call the hatchery in November to order for June 2017.  Motion to accept the report was made by Mike, seconded by Karen.  The motion carried.

Old Business Bryan Murphy, Paul Ellis, and Tim Bradley will be the board members for the Firewise Program.  Send mitigation hours you have worked and expenses incurred to Paul so that they may be included in our Firewise certification application.  The Board will investigate renting a chipper vs. local slash company.  There are 5 families that need help with mitigation scheduled for October 15th.

New Business

  • Slash information is on the blog
  • 4th quarter membership discount
  • Complaints from homeowners on Goldflake about illegal trash dumping
  • Nominations for Board Members needed, and candidates will be posted on the blog
  • Friday at 6:30 Commish with a Dish
  • Need for additional cluster mail boxes on Miners Way. Felix will check into it at the post office and ask about larger boxes.
  • Discussion about the 2017 Newsletter and ways to cut expense. Al and Rhonda will be investigating replacing the newsletter with a post card.

Motion to adjourn the meeting at 8:10 p.m. was made by Al, seconded by Mike. The motion carried.

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