ECHPOA MEETING MINUTES FOR September 6, 2017
The meeting was called to order by President Paul Ellis at 7:02 pm.
The minutes from the August 2nd meeting were on the tables to look over. Karen Ellis provided a correction in the minutes and has already sent out the correction by email. Motion to accept the minutes was made by Tim Bradley and seconded by Doug Druliner. The motion carried.
Treasurer’s Report – Treasurer’s reports were available for review on each table. Paul reported that we currently have 9 members less than we did this time last year. Major expenses last month were deck repairs and corral roof repairs. Next month one more corral roof will need to be repaired. Motion to accept the report was made by Ted Stein and seconded by Doug. The motion carried.
August 2, 2017
Fish Fund $2,261.04
General Fund 3,105.60
Checking Account $5,366.64
Membership Dues $ 120.00
Fishing Permits $ 50.00
Fish Food Machine $ 46.66
Corral $ 385.00
Total Income: $ 601.66
Colorado Natural Gas $ 44.87 July-August gas bill
IREA $ 24.40 July-August electric bill
Home Depot $ 827.11
(Roof replacement materials, 2 stalls+small hay barn)
Paul Ellis $ 115.73
(Deck replacement boards=$54.30, Dump fee-old stall roof=$45.00, Fish food dispenser lock=$9.44, Printing paper=$6.99)
Total Expenses: $ 1,012.11
September 6, 2017 2017=65 members, 55 with fishing permits
Fish Fund $2,348.26
General Fund 2,607.93
Checking Account $4,956.19
Activity Report – Paul reported that he is now the ECHPOA person of record for the Firewise effort, replacing the Brian Murphy. Next steps are to upload all the work done by all the ECHPOA members and upload our yearly Firewise community function – the community fire drill. Sarah Bowman reported that the party at the association building went well. No other activities are currently scheduled. Motion to accept the report was made by Ed Montgomery and seconded by Sarah. The motion carried.
Building Report – Paul reported that Kristin Barber has made improvements to the association building in the last month. Kristin has painted the hallway entrance and bathrooms, cleaned and vacuumed before and after the party, updated both bathrooms, added under-cabinet lights in the kitchen, planted flowers and cleaned up the front of the building. Kristin also paid for all the utilities used during the month. The payment will be reflected in next month’s treasurer’s report. Paul Ellis purchased the wood and he and Walt Wark replaced 8 “soft” deck boards before Sarah’s party. A discussion occurred around how we might rent the association building in order to increase our income. This idea along with other ideas for increasing the association’s income will be addressed later. Motion to accept the report was made by Tim and seconded by Ted. The motion carried.
Corral Report – Helen Cook reported that the corral members have been repairing areas of pasture “washouts” using the tractor brought in by Helen and Ron Swift. More fencing is being repaired. Helen has brought in a roll of smooth wire to help with this. We still have 8 horses in the corral and Bryan Murphy has asked to keep his 2 horses here through September. Hauling, storing, and dispensing water from Bailey using both 275 gallon water tanks has been working well. The roof on the small hay storage and first shelter was replaced and completed in August by Jeff, Ron, Paul and Tim. Jeff DeBerry and Ron are working to repair the third and last horse shelter for the season. This shelter should be finished soon. Motion to accept the report was made by Al Cook and seconded by Ted. The motion carried.
Pond Report – Al reported that they are still fishing and there is not much water coming into the pond. Paul reported pond water level was down three inches below what it was on last Sunday, down about 12 inches total. The water commissioner, Mr. Buckley, wants the current staff gauge to be replaced with one that can be read directly from the shore. He suggested that we look at Harris Parks staff gauge. The cost for pond mitigation water, stated in last month’s pond report, was restated for the benefit of members who may not have been at last month’s meeting. Purchase of 2 acre-feet would cost roughly $60,000 (one time) plus yearly maintenance fees of several hundred dollars per year. Leasing would cost roughly one tenth of that or $6,000 (per year) plus yearly maintenance fees. We need to identify how we will fund this huge expense! Many different ideas were discussed in this portion of the meeting, including but not limited to; asking for donations from members, contacting all property owners and ask for donations, rent the association building, sell the association property, increase fishing, apply for grants, etc. Andy Nortnik volunteered to help with any marketing/advertising that need to be done to help raise money. The best way to document and show all the ideas to collect money to “SAVE THE POND” might be an Excel spreadsheet. Paul will work the collect ideas, add advantages, disadvantages, and costs and provide this spreadsheet at the next meeting. We also discussed forming a committee to work on “SAVE THE POND” efforts and several people volunteered to help on the committee. If you are willing to help please send an email to firstname.lastname@example.org. Motion to accept the report was made by Doug and seconded by Tim. The motion carried.
Blog Report – There were 380 hits, 2 new articles, 2 new pictures, and 1 new page added in August. Motion to accept the report was made by Ted and seconded by Kay O’Connor. The motion carried.
Old Business – Sarah reported that students are using the new bench at the ECHPOA entrance. She and Alan are considering two more benches to be placed at the Stage Coach bus stop. Ted mentioned that there was nothing new to report on the beaver relocation project and that we are probably passed this year’s window for relocation.
New Business – There was no new business to discuss.
Motion to adjourn the meeting was made at 8:20 pm by Tim and seconded by Felix Beall. The motion carried.